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Super Admin Features

Super Admins have full control over the Learnify Childcare platform. They create and manage courses, configure organisations, and oversee all users across the system.

Admin Dashboard (/admin)

The admin dashboard provides a platform-wide overview:

  • Total users across all organisations and roles
  • Total organisations (childcare centres) on the platform
  • Total courses with status breakdown (Draft, Published, Archived)
  • Total enrollments and active assignments across the platform
  • Recent activity feed showing new registrations, course completions, and assignments

Course Management (/admin/courses)

Super Admins are the only role that can create, edit, and publish courses on the platform. Courses are designed for the early childhood education sector in Singapore.

Creating a Course

To create a new course:

  1. Navigate to /admin/courses and click the create button
  2. Enter the course title and select a category
  3. A DRAFT course is created, and you are redirected to the course editor

Course Editor

The course editor provides a structured workflow for building complete training courses:

Course Details

  • Title -- Course name visible to learners and corporate admins
  • Subtitle -- Short summary (120 character limit)
  • Description -- Detailed course description with rich text formatting (TipTap editor)
  • Category -- One of the seven childcare-specific categories
  • Level -- Beginner, Intermediate, Advanced, or All Levels
  • Language -- Course language (default: English)
  • Thumbnail -- Course image uploaded via Cloudinary
  • Estimated hours -- Expected time to complete the course
  • CPD points -- Continuing Professional Development points awarded upon completion
  • SCORM version -- SCORM compatibility version (default: 2.0)

Learning Outcomes

  • Define what learners will achieve after completing the course
  • Editable list of outcome statements

Curriculum (Sections and Lectures)

  • Create sections to organise course content
  • Add lectures within each section
  • Drag-and-drop reordering for sections and lectures (powered by dnd-kit)
  • Three lecture types supported:
    • VIDEO -- Upload videos via Cloudinary with automatic transcoding
    • TEXT -- Rich text content
    • QUIZ -- Multiple choice, multiple select, and open-ended questions

Pricing

  • Fixed price of SGD 60 per assignment (configured at the platform level)
  • priceSgd field on the Course model

Course Lifecycle

Status Description
DRAFT Course is being created or has been unpublished
PUBLISHED Live and available for assignment by corporate admins
ARCHIVED Retired from active use but retained for records 
graph LR
    A[DRAFT] --> B[PUBLISHED]
    B --> C[ARCHIVED]
    B --> A

Publishing a Course

  1. Fill in all required course details (title, description, category, at least one section with lectures)
  2. Set CPD points and estimated hours
  3. Click Publish to make the course available for assignment
  4. Published courses appear in the course catalogue that corporate admins use to assign courses

Course Categories

Super Admins manage the seven childcare-specific categories:

Category Typical Course Topics
Child Development Developmental milestones, play-based learning, cognitive development
Health & Safety CPR certification, first aid, workplace safety, infection control
Nutrition & Wellness Meal planning, food allergies, healthy eating habits
Curriculum Planning Lesson planning, NEL framework, activity design
Special Needs Inclusive education, early intervention, developmental screening
Parent Communication Parent-teacher communication, progress reporting, engagement
Regulatory Compliance ECDA licensing, child protection, legal requirements

Organisation Management (/admin/organizations)

Super Admins create and configure organisations representing childcare centres.

Creating an Organisation

Each organisation record includes:

Field Description
Name Organisation name (e.g., "Sunshine Childcare Centre")
Slug URL-safe identifier (auto-generated, unique)
Contact name Primary contact person
Contact email Organisation email address
Phone Contact phone number
Address Physical address of the childcare centre
License number ECDA or government-issued licence number
Max learners Maximum number of learner accounts (default: 50)
Billing enabled Whether Stripe billing is required for course assignments
Stripe customer ID Linked Stripe customer for billing (auto-created when billing is enabled)

Organisation Settings

Super Admins can configure per-organisation settings:

  • Billing toggle -- Enable or disable Stripe billing for the organisation
  • Learner cap -- Set the maximum number of learners
  • Contact details -- Update contact name, email, phone, and address
  • License number -- Record the childcare centre's licence for compliance

Viewing Organisation Details

The organisation detail view shows:

  • Organisation information and settings
  • List of all users (corporate admins and learners) in the organisation
  • Total assignments and completion statistics
  • Billing status and history (if billing is enabled)

User Management (/admin/users)

Super Admins manage all users on the platform.

User Overview

The user management page displays all users with:

  • Name, email, and role
  • Organisation membership
  • Job title and staff ID
  • Account creation date
  • Actions (edit, change role)

Role Management

graph TD
    A[SUPER_ADMIN] -->|Creates| B[CORPORATE_ADMIN]
    A -->|Creates| C[LEARNER]
    A -->|Changes role| B
    A -->|Changes role| C

Three roles are available:

Role Description Access
LEARNER Childcare workers who complete assigned training Learner dashboard, my courses, certificates
CORPORATE_ADMIN Centre managers who assign and monitor training Organisation dashboard, learner management, assignments, progress
SUPER_ADMIN Platform administrators with full access Admin dashboard, courses, organisations, users

User Actions

Action Description
View See user details, organisation, and activity
Edit Update user information (name, email, job title, staff ID)
Change role Assign or change user role
Set organisation Assign user to an organisation
Disable Temporarily disable a user account

Adding Users to Organisations

When creating or editing a user, Super Admins can:

  • Assign the user to an organisation
  • Set their role (LEARNER or CORPORATE_ADMIN)
  • Set job title and staff ID
  • The user inherits the organisation's context for all scoped operations

Platform Configuration

Super Admins configure platform-wide settings:

  • Course pricing -- Fixed SGD 60 per assignment (stored as priceSgd on Course model)
  • SCORM version -- Default SCORM version for new courses (2.0)
  • Category management -- Create, edit, or archive course categories
  • System health -- Monitor database connections and service status