Developer User Guide

Complete guide for course developers using AI-LMS-TMS.

Overview

As a Developer (Course Developer), you are responsible for creating and maintaining course content. This includes designing course structures, writing learning materials, creating assessments, and using AI-powered tools to generate professional training content efficiently.

Getting Started

Logging In

  1. Navigate to the AI-LMS-TMS platform
  2. Enter your registered email address
  3. Click “Send OTP” to receive a verification code
  4. Enter the 6-digit OTP sent to your email
  5. Click “Verify & Login”

First-Time Profile Setup

Complete your developer profile:

  1. Click on your profile icon
  2. Select “Profile”
  3. Fill in your professional details:
    • Full Name
    • Contact Information
    • Specialization/Expertise
    • Qualifications
  4. Click “Save”

Dashboard Overview

Your developer dashboard displays:

  • Course Management: All courses in the system
  • Recent Activity: Recently edited courses
  • Quick Actions: Create new course, access GenAI tools
  • Statistics: Course count and content status
Menu Item Description
Home Developer dashboard
Courses Browse and manage all courses
Developer GenAI Authoring AI-powered content creation tools

Profile Menu

Access via your profile icon:

  • Profile: View and update your information
  • Help & Support: Get assistance
  • Logout: Sign out

Course Management

Viewing Courses

  1. Click “Courses” in navigation
  2. Browse all course templates in the system
  3. Use search and filters:
    • Course name
    • Course type (WSQ, IBF, General)
    • Status (Draft, Published)

Course Structure

Each course consists of:

Course
├── Course Information (metadata, description, objectives)
├── Learning Units (chapters/modules)
│   ├── Subtopic 1
│   ├── Subtopic 2
│   └── Subtopic 3
├── Course Materials (guides, slides, resources)
└── Assessments (written, oral, practical)

Creating a New Course

Step 1: Basic Information

  1. Click “Create New Course”
  2. Enter course details:
Field Description
Course Title Clear, descriptive name
Course Code Unique identifier (e.g., WSQ-001)
Description Overview of the course
Course Type WSQ, IBF, or General
Mode of Learning Classroom, Online, or Blended
Duration Total hours
Language Delivery language

Step 2: Learning Outcomes

Define what learners will achieve:

  1. Click “Learning Outcomes” tab
  2. Add outcomes using the “Add Outcome” button
  3. Write clear, measurable outcomes:
    • Start with action verbs (Explain, Demonstrate, Apply, etc.)
    • Be specific and measurable
    • Align with assessment criteria

Example:

“Upon completion, learners will be able to demonstrate effective communication techniques in a professional setting.”

Step 3: Create Learning Units

  1. Click “Learning Units” tab
  2. Click “Add Learning Unit”
  3. Enter unit details:
    • Unit title
    • Unit description
    • Order/sequence number

Step 4: Add Subtopics

For each learning unit:

  1. Click on the unit to expand
  2. Click “Add Subtopic”
  3. Enter subtopic information:
    • Title
    • Content/description
    • Duration
    • Resources
  4. Repeat for all subtopics

Step 5: Upload Course Materials

  1. Go to “Materials” tab
  2. Upload documents:
Material Format Purpose
Learner Guide PDF Student reference handbook
Facilitator Guide PDF Trainer instructions
Slides PPTX/PDF Presentation materials
Lesson Plan PDF Teaching schedule and activities
Assessment Plan PDF Grading criteria and rubrics

Step 6: Create Assessments

  1. Go to “Assessments” tab
  2. Click “Add Assessment”
  3. Configure assessment:
    • Name and description
    • Category (Written, Oral, Practical)
    • Instructions for learners
    • Grading criteria
    • Maximum score

Step 7: Review and Publish

  1. Review all sections
  2. Ensure completeness
  3. Click “Publish” when ready

Editing Existing Courses

Accessing a Course for Editing

  1. Go to “Courses”
  2. Find the course to edit
  3. Click on the course card
  4. Click “Edit” button

Editing Course Information

  1. Click “Course Info” tab
  2. Modify fields as needed:
    • Update description
    • Change duration
    • Modify learning outcomes
  3. Click “Save Changes”

Editing Learning Units

  1. Go to “Learning Units” tab
  2. Click on a unit to expand
  3. Make changes:
    • Edit unit details
    • Add/remove subtopics
    • Reorder content
  4. Save after each change

Updating Materials

  1. Go to “Materials” tab
  2. To replace: Click “Replace” and upload new file
  3. To remove: Click the delete icon
  4. To add: Upload new materials

Managing Assessments

  1. Go to “Assessments” tab
  2. Edit existing assessments:
    • Modify questions/instructions
    • Update grading criteria
    • Change due dates
  3. Add new assessments as needed

Developer GenAI Authoring

Overview

The AI-powered authoring suite helps you create professional course content quickly. Generate everything from learning outcomes to complete assessments.

Accessing GenAI Tools

  1. Click “Developer GenAI Authoring” in navigation
  2. Choose the content type to generate
  3. Configure parameters
  4. Generate and refine content

Available Content Generators

1. Learning Outcomes Generator

Generate measurable learning outcomes:

  1. Enter course topic/title
  2. Specify competency level (Foundational, Intermediate, Advanced)
  3. Set number of outcomes needed
  4. Click “Generate”
  5. Review and customize outputs

2. Lesson Plan Generator

Create structured teaching plans:

Inputs:

  • Topic/subject
  • Duration
  • Learning objectives
  • Target audience level

Output:

  • Timed activities
  • Teaching methods
  • Resources needed
  • Assessment checkpoints

3. Case Study Generator

Generate realistic business scenarios:

Inputs:

  • Industry/context
  • Key concepts to cover
  • Difficulty level
  • Learning objectives

Output:

  • Background scenario
  • Challenge description
  • Discussion questions
  • Suggested solutions

4. Role Play Scenario Generator

Create interactive exercises:

Inputs:

  • Context/setting
  • Skills to practice
  • Number of roles
  • Complexity level

Output:

  • Scenario description
  • Character briefs
  • Objectives per role
  • Debriefing questions

5. Assessment Generator

Generate assessments by type:

Written Assessments:

  • Essay questions
  • Short answer questions
  • Case analysis prompts

Oral Assessments:

  • Presentation topics
  • Discussion questions
  • Verbal Q&A scenarios

Practical Assessments:

  • Demonstration tasks
  • Project briefs
  • Skills checklists

6. Mind Map Generator

Visual concept organizers:

Inputs:

  • Central topic
  • Key concepts to cover
  • Depth level

Output:

  • Hierarchical concept structure
  • Relationships between ideas
  • Visual representation

7. Discussion Topics Generator

Facilitation resources:

Inputs:

  • Subject area
  • Learning objectives
  • Group size

Output:

  • Opening questions
  • Follow-up prompts
  • Debate topics
  • Reflection questions

Best Practices for GenAI

  1. Be Specific: Detailed inputs produce better outputs
  2. Iterate: Generate multiple versions
  3. Review Thoroughly: Always verify accuracy
  4. Customize: Adapt to your context
  5. Combine: Mix AI content with your expertise

Publishing Assessments

Publishing Process

  1. Go to course > “Assessments” tab
  2. Find the assessment to publish
  3. Toggle the “Published” switch
  4. Confirm publication

Publication States

State Description Learner Access
Draft Under development Not visible
Published Ready for learners Visible and accessible
Unpublished Temporarily hidden Not visible

Publication Tips

  • Review assessment thoroughly before publishing
  • Ensure instructions are clear
  • Verify grading criteria is complete
  • Set appropriate deadlines

Course Materials Management

Supported File Types

Type Extensions Max Size
Documents PDF, DOCX 10MB
Presentations PPTX, PDF 20MB
Images PNG, JPG, GIF 5MB
Videos MP4, MOV 100MB

Organizing Materials

  1. Use clear, descriptive filenames
  2. Version your documents (v1, v2, etc.)
  3. Organize by learning unit when possible
  4. Keep materials up to date

Replacing Materials

  1. Click “Replace” on existing material
  2. Upload the new version
  3. The old version is automatically replaced
  4. Learners see only the latest version

Course Image Management

Updating Course Image

  1. Go to course details
  2. Click on the course image
  3. Click “Change Image”
  4. Upload new image (recommended: 800x400px)
  5. Image updates immediately

Image Guidelines

  • Use high-quality, relevant images
  • Recommended size: 800x400 pixels
  • Supported formats: PNG, JPG
  • Keep file size under 2MB

Profile Management

Updating Your Profile

  1. Click profile icon > “Profile”
  2. Edit your information:
    • Personal details
    • Expertise areas
    • Qualifications
  3. Click “Save”

AI Chatbot Assistant

Using the Chatbot

The AI assistant helps with:

  • Content development questions
  • Platform navigation
  • Best practices guidance
  • Quick research

Access

  1. Click the chat icon (bottom-right)
  2. Type your question
  3. Get instant responses

Workflow Best Practices

Course Development Workflow

  1. Plan: Define objectives and structure
  2. Create: Build content using GenAI tools
  3. Review: Verify accuracy and completeness
  4. Upload: Add all materials
  5. Test: Review from learner perspective
  6. Publish: Make available to trainers

Content Quality Checklist

  • Learning outcomes are measurable
  • Content aligns with outcomes
  • Materials are complete and organized
  • Assessments match learning objectives
  • Instructions are clear
  • Grading criteria is defined
  • All links and resources work

Troubleshooting

Common Issues

Can’t create a new course?

  • Verify you have developer permissions
  • Check all required fields are filled
  • Contact administrator if issues persist

GenAI not generating content?

  • Ensure inputs are detailed enough
  • Try different parameters
  • Check internet connection

File upload failing?

  • Check file size limits
  • Verify file format is supported
  • Try a smaller file

Changes not saving?

  • Check internet connection
  • Refresh the page
  • Try saving smaller sections

Quick Reference

Content Types Summary

Type When to Use
Learning Outcomes Start of course development
Lesson Plans Structuring delivery
Case Studies Real-world application
Role Plays Interactive learning
Assessments Measuring competency
Mind Maps Visual learners

Keyboard Shortcuts

Shortcut Action
Esc Close modal
Enter Confirm
Ctrl+S Save (in editors)

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