Trainer User Guide

Complete guide for trainers using AI-LMS-TMS.

Overview

As a Trainer, you are responsible for delivering courses, managing assessments, and guiding learners through their learning journey. The platform provides tools to view your assigned classes, grade submissions, and create AI-assisted training content.

Getting Started

Logging In

  1. Navigate to the AI-LMS-TMS platform
  2. Enter your registered email address
  3. Click “Send OTP” to receive a verification code
  4. Enter the 6-digit OTP sent to your email
  5. Click “Verify & Login”

First-Time Profile Setup

Complete your trainer profile with professional information:

  1. Click on your profile icon
  2. Select “Profile”
  3. Fill in your details:
    • Full Name
    • Contact Number
    • Email
    • Areas of Expertise
    • Qualifications
    • Certifications
    • Work Experience
  4. Upload your CV (optional)
  5. Click “Save”

Dashboard Overview

Your trainer dashboard displays:

  • My Assigned Classes: Course runs you’re assigned to teach
  • Upcoming Sessions: Calendar of scheduled classes
  • Pending Grading: Assessments awaiting your review
  • Quick Actions: Shortcuts to common tasks
Menu Item Description
Home Your trainer dashboard
My Classes View all assigned course runs
Task List Calendar with grading deadlines and class events
Trainer GenAI Authoring AI-powered content creation tools

Profile Menu

Access via your profile icon:

  • Profile: View and update your information
  • Help & Support: Get assistance
  • Logout: Sign out

My Classes

Viewing Assigned Classes

  1. Click “My Classes” in the navigation
  2. View all course runs assigned to you
  3. Each class card shows:
    • Course name
    • Course run dates
    • Number of enrolled learners
    • Class status (Upcoming, Ongoing, Completed)

Filtering Classes

Use filters to find specific classes:

  • Status: Upcoming, Ongoing, Completed
  • Course Type: WSQ, IBF, General
  • Date Range: Filter by date

Accessing Class Details

  1. Click on a class card
  2. View comprehensive class information:
    • Course overview and objectives
    • Learning outcomes
    • Session schedule
    • Enrolled learners list
    • Assessment details

Course Materials

Viewing Materials

Access course materials for your assigned classes:

Material Type Description
Lesson Plan Detailed teaching guide with activities
Learner Guide Student handbook and reference material
Slides Presentation materials for class
Facilitator Guide Trainer-specific instructions
Assessment Plan Grading criteria and rubrics

Downloading Materials

  1. Go to your class details
  2. Click on the “Materials” tab
  3. Click the download icon next to each material
  4. Files download in their original format (PDF, PPTX, etc.)

Managing Assessments

Viewing Assessments

  1. Navigate to your class
  2. Click the “Assessments” tab
  3. View all assessments:
    • Assessment name
    • Category (Written, Oral, Practical)
    • Due date
    • Submission count
    • Publish status

Publishing Assessments

Control when learners can see and submit assessments:

  1. Go to the assessment
  2. Toggle the “Published” switch
  3. Published: Learners can view and submit
  4. Unpublished: Hidden from learners

Tip: Publish assessments strategically based on your teaching schedule.

Assessment Categories

Category Examples
Written Essays, case study analysis, reports
Oral Presentations, verbal Q&A, discussions
Practical Demonstrations, projects, role plays

Grading Submissions

Viewing Submissions

  1. Go to the assessment
  2. Click “View Submissions”
  3. See the list of learner submissions:
    • Learner name
    • Submission date/time
    • Status (Pending, Graded)
    • Grade (if assigned)

Grading a Submission

  1. Click on a submission to open it
  2. Review the learner’s work:
    • Read text responses
    • Download submitted files
  3. Assign a grade:
    • Enter score or select grade
    • Add feedback comments
  4. Click “Submit Grade”

Grading Tips

  • Be Consistent: Use the rubric provided
  • Provide Feedback: Help learners understand their strengths and areas for improvement
  • Grade Timely: Meet grading deadlines for learner progress

Bulk Actions

For multiple submissions:

  1. Select submissions using checkboxes
  2. Apply bulk actions:
    • Export submissions
    • Mark as reviewed

Task List & Calendar

Accessing Your Calendar

  1. Click “Task List” in navigation
  2. View your schedule:
    • Class sessions
    • Grading deadlines
    • Training events

Calendar Color Codes

Color Meaning
Blue Scheduled classes
Orange Grading deadlines
Green Completed items
Red Overdue items

Managing Your Schedule

  • Click on events for details
  • Use different views (Month, Week, Day)
  • Track upcoming commitments

Trainer GenAI Authoring

Overview

The AI-powered authoring tool helps you create professional training content quickly and efficiently.

Accessing GenAI Tools

  1. Click “Trainer GenAI Authoring” in navigation
  2. Select the type of content to generate
  3. Provide input parameters
  4. Generate and customize content

Content Types You Can Generate

Content Type Description
Lesson Plans Structured teaching outlines with activities
Case Studies Real-world scenarios for discussion
Role Play Scenarios Interactive exercises for learners
Assessment Questions Written, oral, or practical assessments
Mind Maps Visual concept organizers
Discussion Topics Facilitation questions and prompts

How to Generate Content

  1. Select content type
  2. Enter the topic or subject matter
  3. Specify parameters:
    • Difficulty level
    • Duration
    • Learning objectives
  4. Click “Generate”
  5. Review and edit the generated content
  6. Save or export for use

Best Practices

  • Review Generated Content: Always verify AI-generated content for accuracy
  • Customize: Adapt content to your teaching style
  • Iterate: Generate multiple versions and combine the best parts

Learner Progress Tracking

Viewing Learner Progress

  1. Go to your class details
  2. Click “Learners” tab
  3. View progress for each enrolled learner:
    • Completion percentage
    • Units completed
    • Assessment status

Individual Learner View

Click on a learner to see:

  • Detailed progress breakdown
  • Submission history
  • Grades and feedback given
  • Attendance (if tracked)

Profile Management

Updating Your Profile

  1. Click profile icon > “Profile”
  2. Edit your information:
    • Contact details
    • Qualifications
    • Certifications
    • Work experience
  3. Click “Save”

Profile Sections

Personal Information

  • Full Name
  • Email
  • Phone Number
  • Profile Picture

Professional Details

  • Areas of Expertise
  • Years of Experience
  • Highest Qualification

Certifications

  • Add certifications with:
    • Name
    • Issuing organization
    • Date obtained
    • Expiry date (if applicable)

Work Experience

  • Add past training experience
  • Include organizations and roles

AI Chatbot Assistant

Using the Chatbot

The AI assistant helps you with:

  • Course content questions
  • Platform navigation
  • Teaching strategies
  • Quick answers

How to Use

  1. Click the chat icon (bottom-right)
  2. Type your question
  3. Get instant responses
  4. Continue conversation as needed

Tips for Effective Training

Before Class

  1. Review course materials thoroughly
  2. Check assessment settings
  3. Prepare additional examples/activities
  4. Verify technical setup

During Class

  1. Follow the lesson plan structure
  2. Encourage learner participation
  3. Use varied teaching methods
  4. Take note of questions for follow-up

After Class

  1. Grade submissions promptly
  2. Provide constructive feedback
  3. Update materials based on learner needs
  4. Communicate with administrators if needed

Troubleshooting

Common Issues

Can’t see my assigned classes?

  • Contact your administrator to verify assignment
  • Refresh the page
  • Check if class dates are correct

Submissions not appearing?

  • Ensure assessment is published
  • Check the submission deadline hasn’t passed
  • Verify learners are enrolled

Can’t publish assessment?

  • Check you have trainer permissions
  • Verify you’re assigned to the class
  • Contact support if issues persist

Materials not downloading?

  • Check your internet connection
  • Try a different browser
  • Verify file exists in the system

Quick Reference

Keyboard Shortcuts

Shortcut Action
Esc Close modal
Enter Confirm action

Status Definitions

Status Meaning
Upcoming Class hasn’t started yet
Ongoing Class is currently in session
Completed Class has ended
Pending Submission awaiting grading
Graded Grade has been assigned

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