Leave Management
Request, approve, and track employee leave.
Table of Contents
- Leave Types
- Leave Balances
- Applying for Leave
- Approving Leave (Managers)
- Leave Calendar
- Leave Policies
Leave Types
| Type | Default Days | Description |
|---|---|---|
| Annual Leave | 14 | Paid vacation leave |
| Sick Leave | 14 | Illness without medical certificate |
| Medical Leave | 60 | Extended leave with MC |
| Compassionate Leave | 3 | Bereavement leave |
Leave Balances
Viewing Balances
Navigate to Leave > My Balance to see:
- Entitlement for each leave type
- Days taken
- Days remaining
Balance Calculation
Remaining = Entitlement - Taken - Pending
Balances reset annually on January 1st.
Applying for Leave
Step-by-Step
- Go to Leave > Apply
- Select Leave Type
- Choose Start Date and End Date
- The system calculates working days automatically
- Enter Reason (required)
- Click Submit
Leave Request Statuses
| Status | Description |
|---|---|
| Pending | Awaiting approval |
| Approved | Leave confirmed |
| Rejected | Leave denied |
| Cancelled | Withdrawn by employee |
Half-day leave can be selected for partial days.
Approving Leave (Managers)
Approval Process
- Navigate to Leave > Pending Approvals
- Review the request details
- Check team calendar for conflicts
- Click Approve or Reject
- Add comments (optional)
Approval Notifications
- Email sent to employee on approval/rejection
- Calendar event created automatically on approval
- Leave balance updated immediately
Leave Calendar
View team leave schedules:
- Color-coded by leave type
- Filter by department or team
- Export to calendar apps
Leave Policies
Advance Notice
- Annual Leave: 7 days advance notice
- Sick Leave: Same day notification acceptable
- Medical Leave: MC required for 2+ consecutive days
Carryover
- Maximum 5 days can be carried to next year
- Must be used by March 31st
Encashment
Annual leave encashment available upon:
- Year-end (limited days)
- Employment termination