Staff Directory

Manage employee records and organizational structure.

Table of Contents

1. Viewing Employees
   1. List View
   2. Grid View
2. Searching and Filtering
   1. Search
   2. Filters
3. Employee Profiles
   1. Personal Information
   2. Employment Details
   3. Salary Information (HR/Admin only)
4. Managing Employees
   1. Add New Employee (HR/Admin)
   2. Edit Employee
   3. Deactivate Employee
5. Organizational Structure
   1. Manager Assignment
   2. Department Management
6. Exporting Data

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Viewing Employees

List View

Displays employees in a table format with:

• Employee ID
• Name
• Department
• Position
• Status

Grid View

Shows employees as cards with profile photos and basic info.

Toggle between views using the icons in the top-right corner.

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Searching and Filtering

Search

Use the search bar to find employees by:

• Name
• Employee ID
• Email

Filters

Filter	Options
Department	Engineering, Marketing, HR, Finance, Sales
Status	Active, On Leave, Terminated
Employment Type	Full-Time, Part-Time, Contract

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Employee Profiles

Click on an employee to view their full profile:

Personal Information

• Full name
• Date of birth
• Gender
• Nationality
• Contact details

Employment Details

• Employee ID
• Department
• Position
• Employment type
• Start date
• Manager

Salary Information (HR/Admin only)

• Basic salary
• Allowances
• CPF details

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Managing Employees

Add New Employee (HR/Admin)

1. Click Add Employee
2. Fill in personal details
3. Set employment information
4. Configure salary (optional)
5. Click Save

Edit Employee

1. Navigate to employee profile
2. Click Edit
3. Update information
4. Click Save Changes

Deactivate Employee

1. Navigate to employee profile
2. Click Actions > Deactivate
3. Confirm the action
4. Set end date

Deactivating an employee preserves their records for historical purposes.

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Organizational Structure

Manager Assignment

Each employee can be assigned a manager for:

• Leave approvals
• Expense approvals
• Performance management

Department Management

Departments group employees for:

• Reporting
• Budget allocation
• Team coordination

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Exporting Data

Export employee data in various formats:

• CSV for spreadsheets
• PDF for reports